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The staff at Boulders Conference Center strives to make each event enjoyable. Clients and their guests agree to adhere to Boulders’ policy during events. Please contact us at 712-263-5577 if you have additional questions or need clarification.

Confirmation and Payment

• The deposit must be paid within seven days of making a reservation to confirm the date/room. If the deposit is not received, the space may be rented to another party without notification.
• The client’s deposit will be refunded in full if the cancellation is more than 60 days prior to the event. If cancellation occurs within 60 days of a client’s event, the deposit will be forfeited.
• Rent is due before or on the day of use unless prior arrangements have been made between Boulders and the client regarding billing.
• The rental period is for the entire day. The facility must be vacated by 2:00 a.m. the date following your event. For example, if you rent the facility for May 1, you must vacate the premises no later than 2:00 a.m. on May 2.
• Regular business hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. Clients need to arrange with Boulders staff to enter the facility outside regular business hours for decorating or to prepare for their event.
• There is a discount available for nonprofit organizations. It is the sole responsibility of the client to notify Boulders staff of nonprofit status. Clients may be asked to show proof of nonprofit status in order to receive the discounted rate. Refunds for nonprofit rate will not be issued after an event is completed.

Facility Use and Expectations

• Pursuant to the Iowa Smokefree Air Act, no smoking is allowed in public buildings. And because Boulders Conference Center is a government-owned facility, there is also no smoking in the parking lot, on the grounds, or on the deck. Boulders Inn and Majestic Hills Golf Course are privately-owned entities and therefore may allow smoking in designated outdoor areas. Please check with them for their policies on smoking.
• Boulders staff will be on the premises and work all events.
• Staff members are available to assist you in preparing for your event.
• The facility offers linen tablecloths and napkins on a rental basis, or clients may provide their own.
• There is no entertainment fee. A dance floor available for rent. It is portable and measures 24’ x 24’. The dance floor can accommodate up to 150 people at one time. The dance floor can be made smaller for smaller events or if two parties are renting different rooms.
• The facility is Wireless Internet accessible. There is no fee for Internet service while you are at Boulders for a paid event.
• Confer with Boulders staff regarding the use and placement of exhibitor booths and/or materials. Small trade fairs may be accommodated and will be assessed on an individual basis.
• Repairs for any damage occurring to the facility or its property during an event will be paid by the client who rented the facility when damage occurred.

Decorating

• Regular business hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. Clients need to arrange with Boulders staff to enter the facility outside regular business hours for decorating or to prepare for their event.
• Clients may decorate the day of their event. Clients may inquire about making arrangements to come in during normal business hours the day before their event to decorate if the facility is not rented the day prior to their event. The only way to guarantee set up the day before is to rent the facility for that day as well.
• There will be no hanging, taping, or nailing of anything to the walls or windows. Items can be brought in to set on the floor or tables.
• Candles in an enclosed container or approved candelabra are acceptable. To be sure selected containers meet fire code, clients should bring a sample to the facility for inspection prior to their event.
• Decorating with confetti, tinsel, and/or glitter is not allowed.
• Clients and their guests are expected to leave the facility in the same condition as when they arrive. All personal items and decorations must be removed at the conclusion of the event. If anything other than minor clean up is needed to prepare for the next group, clients may be billed for additional labor.

Food/Beverages

• All soft drinks and alcoholic beverages are provided through Majestic Hills Golf Course. Arrangements may be made to have the beverage bill added to your Boulders Conference Center bill if one payment is preferred. Please speak with conference center staff to make arrangements prior to your event.
• Depending on the size of the event, one or two bar stations is available. Bar service is coordinated through Majestic Hills Golf Course.
• Beverage wait staff is available through Majestic Hills Golf Course upon request.
• Kegs are not permitted.
• Up to five bottles of wine, champagne, or a sparkling non-alcoholic beverage may be brought in for an event. A $10 corking fee per bottle will be charged. All special requests must be discussed with Majestic Hills Golf Course by calling 712-263-5194.
• The kitchen at the Boulders Conference Center is set up as a warming kitchen, which means it is for storing and serving pre-prepared food. Warming equipment is available. No cooking, grilling, or frying is permitted. All food brought in must be cooked before coming into the facility.
• Clients are allowed to bring in food but will be accessed a kitchen fee based on the number of guests in attendance. The kitchen fee for up to fifty (50) guests is $50. The kitchen fee for 51 to 100 guests is $100.
• A caterer must be hired from Boulders approved list for events with more than 100 guests.
• Bakery items (donuts, pastries, and cookies), nuts, mints, iced tea, and coffee may be brought in without being charged a kitchen fee.
• Due to the time required for cleanup, anyone bringing and using a champagne/punch fountain or a chocolate fountain will be assessed a fee of $30.